ABOUT THE PROJECT
SSA: UHSNET is implementing a three year program of Decent Living - improving the lives of people living in slums in Kampala through improved housing, water and Sanitation. The project will work towards creating improved living conditions, health and a more decent life for people living in slums of Kampala. The project will contribute to a number of the Millennium Development Goals (MDGs) including increased access to safe, healthy and decent housing and improved access to clean water, sanitation and hygiene for slum dwellers in Kampala. The projects targets Busega, (Rubaga Division) and Katwe (Makindye Division).
SSA: UHSNET is currently seeking for suitable candidates to fill the following positions:
V1: Communications Officer
Position Purpose
To lead planning, implementation ,monitoring and evaluation and market the SSA programmes /projects for the attainment of the organization goal in line with the communication and advocacy strategies.
Key Job responsibilities:-
Implement SSA communication and the advocacy strategies in line with the strategic plan and the department mission.
Manage the network monitoring and evaluation system through maintaining an interactive engagement with the staff, partners and the stakeholders.
Develop the overall framework and logical models for SSA programmes/projects and comprehensive plans covering time lines for annual reviews, participatory impact assessments and process monitoring.
Manage and maintain SSA web site and the organization library in line with the communication strategy
Facilitate research and documentation studies on housing and cross cutting issues and share best practices that can be replicated by the stakeholders at different levels.
Support the SSA efforts in conducting monitoring and evaluation interventions and communicate effectively the results to the partners and other stakeholders in line with the communication strategy
Build the capacity of the staff and the partners to undertake monitoring and evaluation activities in the targeted areas of operation in line with the developed monitoring system
Guide the process of identify key performance indicators and parameters for monitoring project performance and comparing them to the SSA staff set targets for better results.
Support the staff to effectively use the SSA M& E information management system in reporting progress of the implemented projects in line with the department’s guidelines.
Preparing periodic narrative progress reports and shares them with the immediate supervisors, partners and stakeholders in line with the communication strategy.
Represent SSA in relevant meetings and events and prepare feedback reports to be shared with the supervisors in line with the organization communication strategy.
Promote the work and visibility of SSA to the partners and stakeholders through using appropriate media outlets and respond to requests and shared issues from the network members
Qualifications and Experience:
A bachelor’s degree in Mass Communication or Journalism and any other related field.
Two years working experience, specifically in monitoring and evaluation, communication, documentation.
Other attributes
Knowledge of web design, operation and maintenance
Excellent writing, editing and communications skills.
Good Interpersonal and administrative skills
High level of integrity
Knowledge of commonly used communication and computer or publishing packages
Demonstrated organizational, networking/influencing, planning and problem-solving abilities.
V2: Project Assistant: Decent Living
Position Purpose
To support the project in mobilizing, setting up, and engaging with the communities through the entire project
Key Job responsibilities:-
Take part in the implementation of the developed framework /plan for strategic partnerships and network with key actors /stakeholders to enhance their participation in the project tasks and projects in line with the organizational mission.
Planning, mobilizing and training/sensitizing communities in assigned programme issues/ topics in line with the programme objectives and strategic plan.
Be part of the implementing team of the viable linkages for advocacy standardization and up – scaling of SSA work with partners, government, NGO’s and communities.
Shelter and Settlements Alternatives: Uganda Human Settlements Network (SSA: UHSNET)
3
Identify funding opportunities for the project and develop proposals for donor funding in line with the programme objectives.
Take part in the research and documentation initiatives, identify possible advocacy issues and present finding to the Programme Officer for adoption in line with the programme objectives.
Identify learning aspects, sensitization and training needs of the communities, design and implement action plans based on the identified needs of the different communities.
Prepare monthly and quarterly progress reports for the project implemented activities based on the provided reporting guidelines and share with the programme officer.
Work closely with the programme officer to ensure proper implementation of the project to realize the SSA objectives and goal in a cost effective and sustainable manner as stipulated in the programme documents.
Qualifications and Experience:
A bachelor’s Degree in Human Settlements, Housing, Urban Planning, or Development Studies.
Two (2) years’ experience in community development work or construction supervision.
Demonstrated experience in facilitating learning, resource mobilization, and efficient documentation.
Experience in construction site management is an added advantage
Other attributes
An innovative and result oriented person.
Strong interpersonal and team building skills
Demonstrated negotiation and problem-solving abilities.
Self-directed and taking the initiative
High Integrity and managing Accountability
Excellent written and verbal communication skills.
V3: Accounts & Administration Assistant
Position Purpose
To provide financial support services for maintaining sound financial controls and production of timely and accurate financial information in line with the department strategy.
Key Job responsibilities:-
Prepare receipts for all funds received in the SSA coffers in line with the financial manual.
Maintain fixed assets register and a proper filing and storage system of receipts, payment vouchers and other financial related documents in line with the department guidelines.
Requisition, administer, control and replenish petty cash as per the SSA financial procedures and systems.
Ensure that all vouchers have supporting documents, are well kept and secured in a filling and safe system.
Ensure insurance cover for all the assets is up to date; all assets are securely kept
Preparing periodic reconciliations of financial statements and carrying out monthly bank reconciliations
Compiling accountability returns, verifying and retiring advances ledger
Posting financial transactions, cash books and subsidiary ledgers to the general ledger and updating the books of accounts.
Preparing payment vouchers for all cash payments
Handling full clerical duties that involve inputting approved invoices or payment requests into the payment system.
Assist management in implementing network resources policies-human, financial, assets, office equipment, stores etc
Any other duties as may be assigned from time to time by the ED and the supervisor or department head
Qualifications and Experience:
A diploma in accounting; financial management; Business studies; Administration or pre-professional accounting qualification (ATC or CAT)
Three (3) years relevant work experience
Other attributes
Knowledge of accounting packages like quick books, Navision etc
Demonstrated knowledge of financial management
A team player with good communication and interpersonal skills.
High Integrity and managing Accountability.
V4: Driver
Position Purpose: Carry out the operational and preventive maintenance of SSA vehicles for administrative and operational functions to facilitate delivery of services to SSA partners in line with the department mission.
Key Job responsibilities:-
Maintain vehicles under ones responsibility in road worthy conditions and in good mechanical conditions to reduce on the rate of wear and tear for an effective length of service in line with national requirements.
Transport staff and authorized persons to a required destination and back in accordance with SSA transport guidelines and the road safety Act.
Deliver good and items to destination following laid down procedures
Reporting mechanical break downs and performing minor repairs resulting from the break downs
Operate and pack vehicles with maximum security of supplies to minimize losses to SSA property while in transit according to the traffic regulations.
Make payments for road licenses and third party & account for costs incurred in line with the SSA financial manual regulations
Account for funds spent on driving operations and maintaining trip movement records in line with SSA accounting procedures
Maintain the cleanness of the vehicles and the image of SSA to the public in line with the organizational requirements and the national safety guidelines.
Identify staff safety, maintain AC and operation needs and identify resource persons to facilitate this process
Keep the vehicles log books updated with the travel information and keep it safely in secure places
Making routine reports and updates regarding the conditions of the vehicles.
Any other duties as may be assigned from time to time by the supervisor.
Qualifications and Experience:
An O level Academic certificate.
Five (5) years of driving experience.
A valid driving permit covering at least classes C and E in the old system or classes B,CM and DL in the new system
Possession of class A in the new system will be an added advantage
Knowledge of and proficiency in written and spoken English.
Certificate in Defensive driving will be an added advantage
A basic administrative and transport management course will be an add advantage.
Other attributes
A Team player, flexible and ability to follow up on requests.
Demonstrated Office / organizational skill.
A high sense of order and concern for cleanliness
Excellent customer care skills
High level of integrity
Ability to handle and manage multiple tasks under pressure
Excellent time management skills
Self-directed and taking the initiative
Qualified candidates should submit their applications (CV and supporting documents), 3 references, and contact telephone number /e-mail addresses to ssa.uganda@gmail.com or info@ssauganda.org not later than Tuesday 17th September 2013 Hand delivered applications will also be received at the address below:
Executive Director,
Shelter & Settlements Alternatives: Uganda Human Settlements Network
(SSA: UHSNET) Plot 2140, Old Kiira Road, Bukoto;
P.O. Box 27445, Kampala, Uganda Email: ssa.uganda@gmail.com or info@ssaauganda.org
SSA: UHSNET is implementing a three year program of Decent Living - improving the lives of people living in slums in Kampala through improved housing, water and Sanitation. The project will work towards creating improved living conditions, health and a more decent life for people living in slums of Kampala. The project will contribute to a number of the Millennium Development Goals (MDGs) including increased access to safe, healthy and decent housing and improved access to clean water, sanitation and hygiene for slum dwellers in Kampala. The projects targets Busega, (Rubaga Division) and Katwe (Makindye Division).
SSA: UHSNET is currently seeking for suitable candidates to fill the following positions:
V1: Communications Officer
Position Purpose
To lead planning, implementation ,monitoring and evaluation and market the SSA programmes /projects for the attainment of the organization goal in line with the communication and advocacy strategies.
Key Job responsibilities:-
Implement SSA communication and the advocacy strategies in line with the strategic plan and the department mission.
Manage the network monitoring and evaluation system through maintaining an interactive engagement with the staff, partners and the stakeholders.
Develop the overall framework and logical models for SSA programmes/projects and comprehensive plans covering time lines for annual reviews, participatory impact assessments and process monitoring.
Manage and maintain SSA web site and the organization library in line with the communication strategy
Facilitate research and documentation studies on housing and cross cutting issues and share best practices that can be replicated by the stakeholders at different levels.
Support the SSA efforts in conducting monitoring and evaluation interventions and communicate effectively the results to the partners and other stakeholders in line with the communication strategy
Build the capacity of the staff and the partners to undertake monitoring and evaluation activities in the targeted areas of operation in line with the developed monitoring system
Guide the process of identify key performance indicators and parameters for monitoring project performance and comparing them to the SSA staff set targets for better results.
Support the staff to effectively use the SSA M& E information management system in reporting progress of the implemented projects in line with the department’s guidelines.
Preparing periodic narrative progress reports and shares them with the immediate supervisors, partners and stakeholders in line with the communication strategy.
Represent SSA in relevant meetings and events and prepare feedback reports to be shared with the supervisors in line with the organization communication strategy.
Promote the work and visibility of SSA to the partners and stakeholders through using appropriate media outlets and respond to requests and shared issues from the network members
Qualifications and Experience:
A bachelor’s degree in Mass Communication or Journalism and any other related field.
Two years working experience, specifically in monitoring and evaluation, communication, documentation.
Other attributes
Knowledge of web design, operation and maintenance
Excellent writing, editing and communications skills.
Good Interpersonal and administrative skills
High level of integrity
Knowledge of commonly used communication and computer or publishing packages
Demonstrated organizational, networking/influencing, planning and problem-solving abilities.
V2: Project Assistant: Decent Living
Position Purpose
To support the project in mobilizing, setting up, and engaging with the communities through the entire project
Key Job responsibilities:-
Take part in the implementation of the developed framework /plan for strategic partnerships and network with key actors /stakeholders to enhance their participation in the project tasks and projects in line with the organizational mission.
Planning, mobilizing and training/sensitizing communities in assigned programme issues/ topics in line with the programme objectives and strategic plan.
Be part of the implementing team of the viable linkages for advocacy standardization and up – scaling of SSA work with partners, government, NGO’s and communities.
Shelter and Settlements Alternatives: Uganda Human Settlements Network (SSA: UHSNET)
3
Identify funding opportunities for the project and develop proposals for donor funding in line with the programme objectives.
Take part in the research and documentation initiatives, identify possible advocacy issues and present finding to the Programme Officer for adoption in line with the programme objectives.
Identify learning aspects, sensitization and training needs of the communities, design and implement action plans based on the identified needs of the different communities.
Prepare monthly and quarterly progress reports for the project implemented activities based on the provided reporting guidelines and share with the programme officer.
Work closely with the programme officer to ensure proper implementation of the project to realize the SSA objectives and goal in a cost effective and sustainable manner as stipulated in the programme documents.
Qualifications and Experience:
A bachelor’s Degree in Human Settlements, Housing, Urban Planning, or Development Studies.
Two (2) years’ experience in community development work or construction supervision.
Demonstrated experience in facilitating learning, resource mobilization, and efficient documentation.
Experience in construction site management is an added advantage
Other attributes
An innovative and result oriented person.
Strong interpersonal and team building skills
Demonstrated negotiation and problem-solving abilities.
Self-directed and taking the initiative
High Integrity and managing Accountability
Excellent written and verbal communication skills.
V3: Accounts & Administration Assistant
Position Purpose
To provide financial support services for maintaining sound financial controls and production of timely and accurate financial information in line with the department strategy.
Key Job responsibilities:-
Prepare receipts for all funds received in the SSA coffers in line with the financial manual.
Maintain fixed assets register and a proper filing and storage system of receipts, payment vouchers and other financial related documents in line with the department guidelines.
Requisition, administer, control and replenish petty cash as per the SSA financial procedures and systems.
Ensure that all vouchers have supporting documents, are well kept and secured in a filling and safe system.
Ensure insurance cover for all the assets is up to date; all assets are securely kept
Preparing periodic reconciliations of financial statements and carrying out monthly bank reconciliations
Compiling accountability returns, verifying and retiring advances ledger
Posting financial transactions, cash books and subsidiary ledgers to the general ledger and updating the books of accounts.
Preparing payment vouchers for all cash payments
Handling full clerical duties that involve inputting approved invoices or payment requests into the payment system.
Assist management in implementing network resources policies-human, financial, assets, office equipment, stores etc
Any other duties as may be assigned from time to time by the ED and the supervisor or department head
Qualifications and Experience:
A diploma in accounting; financial management; Business studies; Administration or pre-professional accounting qualification (ATC or CAT)
Three (3) years relevant work experience
Other attributes
Knowledge of accounting packages like quick books, Navision etc
Demonstrated knowledge of financial management
A team player with good communication and interpersonal skills.
High Integrity and managing Accountability.
V4: Driver
Position Purpose: Carry out the operational and preventive maintenance of SSA vehicles for administrative and operational functions to facilitate delivery of services to SSA partners in line with the department mission.
Key Job responsibilities:-
Maintain vehicles under ones responsibility in road worthy conditions and in good mechanical conditions to reduce on the rate of wear and tear for an effective length of service in line with national requirements.
Transport staff and authorized persons to a required destination and back in accordance with SSA transport guidelines and the road safety Act.
Deliver good and items to destination following laid down procedures
Reporting mechanical break downs and performing minor repairs resulting from the break downs
Operate and pack vehicles with maximum security of supplies to minimize losses to SSA property while in transit according to the traffic regulations.
Make payments for road licenses and third party & account for costs incurred in line with the SSA financial manual regulations
Account for funds spent on driving operations and maintaining trip movement records in line with SSA accounting procedures
Maintain the cleanness of the vehicles and the image of SSA to the public in line with the organizational requirements and the national safety guidelines.
Identify staff safety, maintain AC and operation needs and identify resource persons to facilitate this process
Keep the vehicles log books updated with the travel information and keep it safely in secure places
Making routine reports and updates regarding the conditions of the vehicles.
Any other duties as may be assigned from time to time by the supervisor.
Qualifications and Experience:
An O level Academic certificate.
Five (5) years of driving experience.
A valid driving permit covering at least classes C and E in the old system or classes B,CM and DL in the new system
Possession of class A in the new system will be an added advantage
Knowledge of and proficiency in written and spoken English.
Certificate in Defensive driving will be an added advantage
A basic administrative and transport management course will be an add advantage.
Other attributes
A Team player, flexible and ability to follow up on requests.
Demonstrated Office / organizational skill.
A high sense of order and concern for cleanliness
Excellent customer care skills
High level of integrity
Ability to handle and manage multiple tasks under pressure
Excellent time management skills
Self-directed and taking the initiative
Qualified candidates should submit their applications (CV and supporting documents), 3 references, and contact telephone number /e-mail addresses to ssa.uganda@gmail.com or info@ssauganda.org not later than Tuesday 17th September 2013 Hand delivered applications will also be received at the address below:
Executive Director,
Shelter & Settlements Alternatives: Uganda Human Settlements Network
(SSA: UHSNET) Plot 2140, Old Kiira Road, Bukoto;
P.O. Box 27445, Kampala, Uganda Email: ssa.uganda@gmail.com or info@ssaauganda.org
